Tulane Faculty may have an interest in proposing a program abroad. The Office of Study Abroad offers assistance to faculty members who would like to propose an undergraduate summer study abroad program. However, faculty have to complete a number of steps prior to utilizing the resources of the OSA.
Student recruitment cannot begin until the program has gone through the entire approval process. There is no university-wide timeline for proposing a program, but time to build out infrastructure and to conduct recruitment should be taken into consideration when planning. The OSA encourages schools to develop internal timelines to ensure that approvals can be received in time to have a successful student recruitment season. Our suggested timeline for the proposal and planning process for programs abroad is available here.
Below you will find details on how to complete the approval process. The OSA has developed a format for proposals which may prove useful for you to use throughout the process: OSA Guide for Proposing a Faculty-Led Program.
Academic Approval Process for a Tulane Program Abroad
Step 1: Department Chair approval
Faculty sponsor submits to Department Chair a short concept memo (1 page) summarizing:
- Description of course(s) or program abroad, potential topics & its purpose
- Proposed location(s) (city & country)
- Anticipated program duration and dates
- Number & types of participants (undergraduate, graduate; TU and non-TU students)
- Financial viability
- Academic quality, relevance, and avoidance of duplication of existing learning opportunities
Include a preliminary budget that supports financial viability. For budgeting assistance, you may contact your Department or School Finance Manager for guidance.
Step 2: Curriculum Committee approval
Once preliminary Chair approval exists, the School Curriculum Committee (or equivalent) must vet the program for academic quality and credit should the program propose courses not already in the Tulane course catalog.
Faculty are to follow specific School requirements to gain this approval.
Step 3: Administrative Approval of Dean
Step 4: Approval of trips to Travel Warning Destinations
- Evaluate the State Department travel advisories and consider how it applies to your planned travel
- Complete the International Travel Form and submit it to the Office of Global Affairs and Regulatory Compliance for review and approval.
- The Tulane Travel Group will review the request.
- If approved, travelers must complete a number of steps in coordination with the Office of Insurance and Risk Management.
Step 5: Submit your Program Proposal to the Office of Study Abroad
The Tulane University Office of Study Abroad facilitates the review of all summer study abroad programs and the consideration of them by the Tulane Study Abroad Committee. The OSA has produced a guide to proposing a program for approval which is accessible here: Guide for Proposing a Faculty-Led Program Abroad
You may submit your proposal to the Office of Study Abroad at firstname.lastname@example.org. The proposal will be reviewed by the Tulane Study Abroad Committee.
If the program is approved, the Office of Study Abroad provides the online platform for marketing and application processes for all summer study abroad programs. The use of Terra Dotta software is required for all summer study abroad programs for Tulane credit.
Summer and Faculty-Led Program Brochure Guidelines
Summer and Faculty-Led Program Application Guidelines
Summer Program Learning Content
Marketing for Faculty-Led Programs