Academic & Registration Policies
All students must review the study abroad policies before applying to study abroad. Students who fail to review these policies will not be informed of important issues related to Tulane's study abroad programs.
Credits Earned Abroad
For coursework completed on a Newcomb-Tulane Study Abroad Program or ISO, the Tulane transcript will automatically shows all courses, grades, and credits; work is computed into the Tulane CGPA. There is no need to petition for credit for courses taken on Tulane Study Abroad Programs.
To receive Tulane credit for coursework abroad, students must complete the program and submit all materials and assignments to their instructors by the end of the last day of class, and take scheduled examinations. Students are strongly encouraged to retain a personal copy of all work submitted abroad until all grades and courses have been posted to the official Tulane transcript.
Academic credit will not be granted for unapproved study abroad completed while on leave of absence during the regular academic year.
Earning Major/Minor Credit
To receive major/minor credit for study abroad, students must complete a course equivalency form available from the OSA. Students should present all course materials to the appropriate department for evaluation upon return to campus. Download the Course Equivalency
If a certain course seems especially appropriate, or if students must take courses in their major while abroad in order to graduate, students should discuss with their department adviser the possibility of receiving major credit.
Incompletes
Any incomplete coursework will be posted as “I” and subsequently “F” on the official Tulane transcript. Students who receive an Incomplete are responsible for completing the coursework.
Course Equivalency
All credit earned on a Newcomb-Tulane Study Abroad Program is recorded as elective credit on the official Tulane transcript. Students wishing specific departmental credit for work completed abroad must seek approval from the relevant academic department at Tulane. In general, students will be asked to present the course syllabus and description, reading list, graded tests and other completed work for the course, as well as final papers and exams.
The distribution of credit for overseas courses may vary, since few foreign programs follow the same format and calendar as Tulane. On some programs, course requirements for Tulane students may differ from requirements for other students.
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Course Registration
Registration at Tulane while Abroad
In the semester before studying abroad, students register for a 12-credit placeholder course to maintain full-time enrollment at Tulane while abroad. This ensures proper tuition billing, financial aid disbursement, and eligibility for future course registration.
Minimum Course-load Abroad
While abroad, student must register for a full course load as determined by the program or host institution, generally equal to 15 credits per semester at Tulane.
No exceptions may be made to this policy.
Course Selection
While students are required to propose courses as part of their study abroad application, final course selection is generally made on site in consultation with the assigned academic advisor or the program director. Many programs have set or required courses. Please refer to the Newcomb-Tulane Study Abroad Program section of the appropriate program description in this guide for specific details
Independent Study
Students conducting Independent Study Projects or similar independent work are required to submit a copy of their independent study project to the Office of Study Abroad, as well as the appropriate academic department, before credit will be awarded.
Add/Drop Deadline
Students are subject to the Add/Drop schedule of the host institution. Students on Tulane in Madrid, Florence or Paris must notify the OSA in writing of any schedule changes as soon as they occur. Failure to do so may result in a loss of credit.
Tulane deadlines are modified to fit the academic calendar abroad.
Course Withdrawals after Add/Drop
Requests for course withdrawals require the approval of both the program director abroad and the OSA.
Students may not reduce their courses below the stated minimum unless there are extenuating circumstances for doing so (e.g., medical reasons).
Auditing a Course
If students audit a course while abroad, that course will not be officially recorded and the audit will not receive credit.
S/U Option
Tulane’s regulations for S/U grades apply abroad with three restrictions: 1) Students may not take an independent study or directed research course abroad on an S/U basis, 2) Students may not take the Core Course on certain programs on an S/U basis, 3) Students may not take courses on certain programs on an S/U basis. Some study abroad programs do not offer an S/U option, or limit S/U options, and this takes precedence over Tulane’s regulations. Please refer to the Academic Program section of the appropriate program description in this website for further details.
The study abroad S/U deadline differs from the on-campus deadline. Requests must be submitted to the OSA by airmail, fax or email and postmarked within 10 weeks after the first class meeting. The OSA will notify the student of the decision. Once filed, the change is irreversible. Students may not exercise the S/U option with the program sponsor without notifying the OSA.
In general, students may not take courses S/U for grades in the major or minor field. For specific restrictions, students must inquire with their major/minor departments.
Overseas program directors submit a regular American letter grade to Tulane for courses taken on an S/U basis. The OSA will convert this grade for students with approved S/U requests on file.
Incompletes
Overseas professors rarely accept work after the regular deadline. Students are therefore urged to avoid taking an Incomplete. Those unable to complete coursework due to illness or other factors may receive an Incomplete with the approval of the instructor, director abroad, and the OSA. In consultation with the overseas director, students must develop a timetable for completion of an incomplete grade. For further clarification, consult the Tulane University Catalog.
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Grade Disputes
Students who believe they have grounds for a grade dispute for a course completed abroad must meet with the director of study abroad to discuss any grade disputes and appeals. Appeals must be initiated by the within one semester of the student's return to Tulane from overseas the OSA as soon as possible during the semester following study abroad. Tulane’s policy for grade disputes applies, adapted for study abroad.
Withdrawal/Dismissal Policy
Students who withdraw from a study abroad program after submitting the signed contract must notify the OSA in writing. Students may not defer a withdrawn application to a subsequent semester, but they may reapply.
No Tulane credit will be awarded to participants who voluntarily withdraw or are expelled from a program prior to its completion. This may includes instances where academic credit has been earned prior to the withdrawal, including study abroad programs with module course components or withdrawal from the second semester of an academic year program. Special accommodations may be made on a case-by-case basis for students whose participation in a study abroad program is interrupted by documented cases of illness, injury, family emergency, verifiable personal problems or circumstances beyond their control.
Please see Financial Policies for details on financial consequences of early withdrawal or dismissal.
Academic & Behavioral Codes of Conduct
Students are held to the Tulane Codes of Behavior and Academic Conduct while abroad, as well as the codes of the host institution abroad.
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